Trade Show Registration

An exhibitor can complete this registration in 8 to 12 minutes, payment included, which matters when your sign-up window competes with a hundred other pre-show tasks. The template is built for expo and B2B exhibition organizers who need more than a name on a list: it captures who is coming, how many people they are bringing, and what they need when they arrive.

Seven fields, ordered the way an expo organizer thinks

Of the 7 fields, only three are required: full name, email, and a Will you attend? radio question with Yes, No, and Maybe options. That Maybe is deliberate: trade show plans shift, and forcing a binary answer this far out just gets you bad data. An optional phone field covers the day-of calls that email cannot handle.

The last three fields handle logistics. A Number of Guests field records how many people arrive with each registrant, and two open text boxes, Dietary Requirements and Special Accommodations, let attendees flag catering restrictions and accessibility needs in their own words. All three are optional, so nobody abandons the form over a question that does not apply to them. A payment page sits near the end of the flow, so booth fees or registration charges get collected in the same pass.

Turning yes, no, and maybe into a working floor plan

Submissions land in your response dashboard as they arrive. Per-question breakdowns show the attendance split at a glance, so you can watch confirmed numbers climb and chase the Maybes before catering deadlines hit. Guest counts roll up into a real headcount instead of a guess.

When it is time to hand numbers to the venue or the caterer, export everything to CSV. If registrations need to reach a CRM or a badge-printing workflow, webhooks and the Zapier connection push each submission out the moment it comes in.

Make it yours before the prospectus goes to print

Every field is editable, so the form can grow into your exhibition. Add a dropdown for booth preference, a checkbox list of product categories, or a lead retrieval question, and cut anything that does not fit. Your logo and brand colors replace the defaults, so the page reads as your event rather than a generic form.

Sharing works however your exhibitors do: send a direct link, print a QR code on the prospectus, embed the form on your event site, or drop it into a WordPress page with the Uplup plugin's shortcode. Publishing requires a Pro plan, which is also what powers the payment step. By default the form runs in traditional page-by-page mode, a better fit than conversational mode for people typing real logistics details.