Retreat Registration

Retreat organizers usually piece bookings together from emails, DMs, and a spreadsheet that is never quite current. This template replaces that patchwork with a single registration flow that captures rooms, dates, diets, and emergency contacts in one pass, so nobody spends the week before check-in chasing missing details.

Built for the people filling the beds

Yoga teachers running weekend escapes, wellness centers hosting multi-day programs, and companies planning offsites all need the same core information from every guest. The template's stated job is exactly that: fill retreat spots with accommodation preferences, dietary needs, and activity selections. Guests take 8 to 12 minutes to complete it, and it runs as a traditional multi-page form rather than one question per screen, which suits a registration this detailed. It sits on the Pro plan, and every part of it can be reworded, reordered, or removed before you publish.

Rooms, dates, diets, and who to call in an emergency

The form opens with a cover page, moves through two content pages and a payment page, and closes on an ending page. Across the flow sit 12 fields, ten of them required. The basics are covered by full name, email, and phone. The retreat-specific questions do the real work: an Accommodation Preference dropdown with four options ranging from Single Room to Camping / Tent, check-in and check-out date pickers, and a Dietary Requirements select covering Vegetarian, Vegan, Gluten-Free, and Other.

An Activities of Interest checklist lets guests tick everything that appeals from Yoga & Meditation, Hiking & Nature Walks, Workshops & Seminars, Spa & Wellness, and Art & Creativity, which doubles as a headcount planner for your schedule. Emergency contact name and phone are both required, and two optional text boxes catch medical conditions or allergies plus any special requests, the answers that prevent awkward conversations on arrival day.

From published form to finished guest list

When the questions match your retreat, share the form wherever your guests already found you: a direct link in the announcement email, a QR code on studio flyers, an embed on the retreat's landing page, or a WordPress shortcode through the Uplup plugin. As registrations arrive, response analytics give you per-question breakdowns, so you can see at a glance how many vegan meals to order or whether Shared Room is outselling the Suite. Export the full list to CSV when the caterer or the venue asks for numbers, or push each new registration into your other tools with webhooks and Zapier.