Contractor Bid Submission

Ask five contractors to quote the same job and you'll get five documents that look nothing alike. One bundles labor and materials into a single number, one skips the timeline, one never mentions insurance. This form settles that on both sides: the contractor sees exactly what a complete bid has to include, and you receive every submission in the same structure, ready to compare line by line.

All 13 fields are required, and the whole thing takes a bidder roughly 15 to 20 minutes. That's short enough that serious contractors won't balk, and just long enough to filter out anyone unwilling to put real numbers in writing.

Same questions, same order, faster shortlist

Because nothing is optional, you never end up chasing a bidder for a missing license number or a vague total. The Total Bid Amount field only accepts a number, so figures land clean instead of buried in a paragraph. Open the response analytics to scan answers question by question, or export everything to CSV and drop the bids into a spreadsheet where scope, price, and timeline sit in matching columns. If bids need to land somewhere else, webhooks and the Zapier connection can push each submission into whatever tool your project already runs on.

From license number to line-item costs

The opening fields pin down who is bidding: company name, contact person, email, phone, a Contractor License Number, and the Project Reference Number that ties the bid to the right job. From there the form digs into substance. A Scope of Work textarea makes the bidder describe what they will actually do, the Cost Breakdown field forces the total into line items, and Estimated Timeline puts a schedule on record. A Similar Projects Completed field asks for evidence they've done work like yours, and a required yes or no question confirms whether they carry liability insurance. The final field requests the full bid proposal as a PDF; the document arrives attached to the submission as a link, so the structured answers and the formal proposal stay together.

Those 13 fields are spread across three content pages between a cover and a closing screen, so bidders work through identity, money, and proof in digestible steps rather than one long scroll.

Shape it around your project before bids open

Every field is editable, so you can tighten the form to fit the job: add a question about permit responsibility, ask for bond capacity, or split the cost breakdown into the trades you care about. Put your company name and colors on it so bidders see your brand, not a generic form. Then share it however your contractors work: a direct link in an email, a QR code on the printed invitation to bid, an embed on your project page, or the WordPress shortcode if your site runs on WordPress. The template runs best in traditional mode, where a contractor can see a full page of related fields at once and move back to revise an answer before submitting. It sits on the Pro plan, and nothing about its structure is locked.

Who puts this in front of contractors

Homeowners use it to keep a kitchen remodel from turning into a folder of mismatched PDFs. Property managers and facilities teams send it for recurring maintenance and repair work, where the Project Reference Number keeps bids sorted across multiple open jobs. General contractors use it to collect subcontractor bids on larger builds, since the license and insurance questions do the first round of vetting automatically. In each case the goal is the same: fewer follow-up calls, and a decision made on comparable numbers instead of the prettiest proposal.