Remote Work Request

Full Remote, Hybrid (2-3 days), Temporary Remote, or Extended Remote: that single dropdown does more work than most remote policies manage on their own. By making employees name the exact arrangement they want, the Remote Work Request template turns a vague "can I work from home?" conversation into a structured proposal a manager can actually approve or decline. Everything lands in one place instead of scattered chat messages and hallway asks.

Nine fields, three short pages, one clear proposal

The form collects nine fields across three content pages, and most employees finish it in 5 to 8 minutes. It starts with the basics: full name, work email, and the name of the approving manager. A Department dropdown covers Engineering, Marketing, Sales, HR, Finance, and Operations, so responses sort cleanly when you review them later.

Then comes the substance. The Request Type field pins down the arrangement, an optional Start Date and an End Date field marked "if temporary" frame the timeline, and a required Justification box asks the employee to make their case in their own words. A final optional field asks about the home office setup, useful when equipment or connectivity affects the decision. The template runs well in conversational mode, presenting one question at a time so the request feels like a guided conversation rather than paperwork.

Where this template earns its keep

HR teams use it to put a consistent process behind a remote work policy, so every request arrives with the same information and nobody gets a different bar to clear. Managers rely on the Manager field to route each submission to the right approver, then keep the Justification text on file as the record of why an arrangement was granted. It also fits temporary situations: an employee relocating for a quarter or caring for a family member can file a Temporary or Extended Remote request with defined dates instead of an open-ended promise.

Bend the fields to match your policy

Every field is editable. Swap the Department options for your actual org chart, add a question about time zones or core hours, or make the dates required if your policy demands firm windows. Apply your logo and colors so the form reads as an internal HR document, not a third-party page.

Sharing is flexible too: send a direct link, drop the embed snippet into your intranet, or use the WordPress shortcode if your internal site runs on WordPress. As requests come in, response analytics show per-question breakdowns, you can export everything to CSV, and webhooks or Zapier can push each submission into the tools your HR team already works in. The template is available on the Pro plan.