Exit Interview Survey

Someone hands in their notice and the clock starts. Between the handover plan, the equipment checklist, and the farewell card, the actual exit conversation gets improvised in a rushed final week, if it happens at all. Then the next resignation lands and nobody can say whether the two departures share a cause. This template gives HR teams a standing, confidential survey to send the moment a resignation is confirmed, so the reasons behind turnover get recorded while they are still fresh.

Three resignations, one pattern you can finally see

Picture a 40-person company that loses three people in a single quarter. Each manager has a theory: one blames the job market, one blames salary, one just shrugs. Send every departing employee the same nine-field survey and the guesswork stops. When two of the three pick Compensation as their reason for leaving and rate their overall experience a two out of five, you are no longer weighing anecdotes, you are reading a trend. Uplup breaks responses down per question, so the pattern surfaces without anyone building a spreadsheet.

Nine fields that map a departure

The survey collects name and email, then places the person in context: a Department dropdown with seven options from Engineering to Operations, and a Tenure question with bands from less than a year to five-plus. The core is the Reason for Leaving selector, with choices including new opportunity, compensation, work-life balance, and management, backed by a 1 to 5 Overall Experience rating and a recommendation question with answers running from Definitely to Definitely not. Two optional comment boxes, What did you enjoy most and What could be improved, give people room to say what the dropdowns cannot. The structure spreads across a cover page, three content pages, and an ending page, and completing it takes 10 to 15 minutes.

Reshape it for your org before the first send

Every field is editable, so you can swap the department list for your actual org chart, add a question about where the person is headed next, or remove the name and email fields entirely if anonymity will get you more honest answers. The template runs in traditional page-by-page mode by default, which suits a reflective survey like this one, though conversational mode is a single toggle away if you prefer one question at a time. When it is ready, share it as a direct link, embed it on an internal page, or drop it into a WordPress intranet with the Uplup plugin's shortcode. Responses gather in one dashboard with per-question breakdowns, CSV export feeds whatever retention reporting you already run, and webhooks or Zapier can push each submission wherever your HR stack lives. The template sits on the Business plan, and you can restyle it with your own logo and colors so departing employees see a familiar brand, not a generic form.